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Welcome to Health Services Human Resource Management.
In this lesson, we will discuss documentation.
Next slide.
Slide 2 Topics The following topics will be discussed in this lesson.
Paper remains important;
Legal implications of employment documentation;Slide 3 Paper Remains Important We will begin this lesson with discussing paper remains important.
Many documents are intended for simple record-keeping. Indexes and other records ensure that particular documents are available for reference of other ordinary business purposes if needed.
Human resources and personnel files;
The department manager’s responsibilities;
Department manager’s employee files; and
Do the paperwork.
Next slide.
Slide 3 Paper Remains Important We will begin this lesson with discussing paper remains important.
Many documents are intended for simple record-keeping. Indexes and other records ensure that particular documents are available for reference of other ordinary business purposes if needed. However, in recent decades, an increasing amount of documentation has been created and maintained largely as protection against legal challenges. Documentation can be troublesome for a department manager in two ways. The first is when it is not available and appears never to have existed. The other is when documents do exist but are weak, inaccurate, or incomplete.
Next slide.
Slide 4 Legal Implications of Employment Documentation Employment documentation is always important when responding to charges of discrimination. If requested documentation cannot be produced, the worst is often assumed. Some records are retained on the basis of common sense. There may be legitimate needs to retrieve the information they contain at some time in the future. Other records are retained because of external or legal requirements. All federal laws that address aspects of employment include requirements for record retention. In most organizations, retaining records is a continuing responsibility of HR.
The threshold for retaining most employment documentation is six years. This is the statutory limit for filing most employment related charges arising from violations of the Civil Rights Act. Many organizations simply assume that all personnel files must be permanently retained. Employees come and go, in the process generating files that become inactive. Employees that remain for many years often generate thick files over the course of their employment. The net result is that HR has a considerable records retention challenge.
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The post Legal implications of employment documentation;Slide 3 Paper Remains Important We will begin this lesson with discussing paper remains important. Many documents are intended for simple record-keeping. Indexes and other records ensure that particular documents are available for reference of other ordinary business purposes if needed. appeared first on My Nursing Papers.
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