DOCTORS’ SELECTION SYSTEM
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To the company leader,
This is to bring to you attention of the creation of the new sub system developed in the big system to select doctors to treat injured climbers on Mount Everest. The system factors in all necessary details that will increase chances of getting qualified doctors to handle the injured climbers. For your information, the system has an input mechanism to receive data from the proposed doctors who will handle the injured climbers and a processing unit to cross-examine their ability to offer rescue services to inured climbers. The system has an output unit to release the result of data processing showing whether the doctor has been evaluated based on his historical performance and quality of training together with experience in high altitudes. The doctors to be selected are evaluated based on the standards set in the systems that facilitate the control measures to be administered and ensure that the objective of the sub system and the objective of the entire system are aligned together.
It a system whose practicability is tested and chances of failure are minimal. The system has an effective feedback mechanism to facilitate continuous review and evaluation of the systems to ensure that it meets the specifications and the demands of the climbers concerning the doctors handling them.
Based on the facts above, I wish to recommend this system to be fully implemented and adopted as part of the general objective of getting quality and reliable doctors on board to handle the injured climbers in an effort to rescue them. The cost of implementation is low owing to the fact that it’s a simple system which avoids all the complications associated with large systems. Its full implementation will facilitate faster achievement of all the goals set and that there will be efficiency and effectiveness in the manner in which doctors are evaluated to handle the response mechanism.
Executive summary and Recommendation
The doctors’ selection system is meant to facilitate the process of selection doctors to handle the injured mountain climbers. It facilitates the ability of the injured to get quality help in a timely manner. This system facilitates the process of selecting doctors by examining their qualifications, their experience in high altitudes and their past performance rating. This is aimed at getting the best team to handle climbers’ needs appropriately. In the support of my recommendation to adopt the doctor selection system to supplement other existing rescue systems, I present this system as an effective system which can bring the best team in place with wide experience in handling the varied injuries of the mountain climbers by providing treatment services to them without delays.
The system is well designed to provide reliable doctor selection process free from biasness and errors. In addition to this, the system has inbuilt capabilities to administer controls to both the doctors’ input data and to the processing mechanism to ensure that quality procedures are adhered to in the whole information processing and evaluation activity. The system also provides an efficient and effective feedback system to allow gathering of appropriate data useful in introducing new evaluation measures and improving the current ones.
The system is fully guided by the objectives that drive its functionality. The objectives act as guidelines to ensure that the selection process is executed in an appropriate manner with a goal to achieve the overall objectives.
Though the system has been in existence, several changes have been made to it to ensure that it fully conforms to the requirements of the end users who are climbers in the mountain climbing exercise. The change has been necessitated by the feedback that has been received over time from climbers and has been incorporated in to the system. The doctor selection subsystem will help in achieving the overall systems objective of gaining popularity of the company through providing appropriate medical services to the injured climbers.
SUPPORTIVE NARRATIVE
This section will demonstrate in a detailed manner how the doctor selection sub system works, how the management will integrate it with other systems, the effects of the changing external environment and management action together with its implementation and post implementation review.
The system to be developed aims at having a mechanism put in place to select doctors to treat the injured climbers on Mount Everest.
Company overall objective
To gain popularity in conducting efficient rescue and treatment services through our quality and experienced doctors and maintaining effective system to provide medical support to the climbers who are injured while climbing Mount Everest. It is the aim of the company to assist in saving the injured climbers on the mountain by ensuring that they access the appropriate medical attention in a timely manner. This overall objective will be achieved through ensuring that the sub-system is well managed to only select and recommend well trained and experienced doctors. Attainment of such an objective will increase the popularity of the company and its services will gain more demand hence there will be need to scale up operations.
How the larger system objectives will be met
The sub system aims at bringing on board qualified doctors who are well versed with rescue operations and are trained to handle injury cases. Its implementation will ensure the general improvement of the way the company is rated. The subsystem will supplement the larger one and ensure that all data that is input into the system is processed expeditiously and a reliable output provided based on the standards set.
The working of the system
The process begins with receiving relevant information from doctors who would wish to provide treatment services the climbers injured on the mountain. Such information shall include the doctors past records together with the ratings of his/her performance and the qualifications they hold in their profession. All these shall be presented to the doctor selection committee which shall conduct a detailed evaluation of the capability of the doctor. During the process of evaluation, the committee shall consider all the quality standards set as the criteria for selection.
The outcome of the process of selection shall give the determined rating of the doctor, his/her adaptability to the high altitudes of Mount Everest and comments regarding the past performance in the specific fields. The outcome shall show whether the doctor has been selected to provide medical services or has been rejected. Such information shall be relayed back to the doctors who had sent applications to notify them of the results of the evaluation.
As part of the implementation, the selected doctors will receive instruction about the performance of the job, the expected standards and how to deliver the rescue services to the climbers.
The doctor selection system has some performance measures to evaluate the doctors. Such measures include the percentage of rating of a doctor based on his previous performance in the field, whether the doctor is used to high altitudes and whether he can adapt to the environmental conditions present in very high altitude areas. The past history of the doctor with mountain climbers is also a key measure to administer during the process of doctor selection. It is important in determining his experience and skills acquired overtime in the course of duty.
The standard measure facilitates the outcome of the doctors’ application to offer rescue services. If the doctor in not qualified, it means that he/she has not met the standards of evaluation hence he will not be selected. In other cases the doctor may meet all the qualifications of the job and this will lead to a positive reply of being selected for the process.
They sub system has a mechanism to communicate the results of the selection process to the doctors. Such a mechanism enables timely response to the applicants and in the event that no doctor has been selected to offer rescue services, such feedback is relayed to the input unit to receive more applications from willing doctors. The feedback information completes the channel to by ensuring that the information flows through the whole cycle.
Activities of the system
The systems activities shall include selection of doctors based on their qualification and experience in handling injury related cases of climbers. Assessing their adaptability will ensure that the system selects the doctors who have the capabilities to offer rescue services to injured mountain climbers. Feedback generation will assist evaluate whether the exact objectives were achieved.
Adapting to external environment
The management will keenly consider the reaction by injured climbers towards the quality of services given to them by the doctors. The company will keenly evaluate the performance of the doctors in line with industry performance standards together with the standards set by management. The external environment will be evaluated to identify changes that may have taken place in respect to competitors’ actions to establish similar systems, technological trends in the industry and their effects on the system of doctors’ selections. Such information will be used to enhance the selection process by incorporating the new parameters identified in the environment.
For the company to survive in this environment it will ensure that the doctors’ services match the requirements of the climbers and that specialized services are offered depending on the nature of injury of the mountain climber.
The external environment plays a key role to the success of any designed system. It comes with challenges that call for improvement of the internal system.
Changes to the larger system
Once the doctors’ selection sub system is fully implemented, a continuous review of the larger system will be necessary to ensure effective performance of the sub system. Some changes will include the manner in which company operations are undertaken and the company’s response mechanism which will need to be aligned with the doctors’ selection system. The standards administered will need to be revised often based on the feedback received from the climbers so as to meet their expectations. The industry practices on the field of medicine will be studied keenly so that the company keeps up to date with its requirements.
The larger system should undergo review to ensure that its objectives are similar to the objectives of the selection system. This is because the achievement of the doctors’ system is a reflection of the achievements of the larger system hence the need to articulate both systems to aim at a common goal. The selection system should complement the overall rescue system by increasing its effectiveness to deliver services.
Implementation plan
In the implementation stage, various activities will be performed to make sure that the system is fully functional. The first activity is to put in place a selection committee that shall be in charge of the whole process of selection. This is followed by equipping them with necessary skills and training to conduct the review process. They will be made aware of the various evaluation parameters and how each application will be vetted. The next activity will be to invite applications form doctors wishing to be engaged in providing medical services to injured mountain climbers. They will present an application together with evidences of past performance and experience. The committee will peruse such to ascertain the viability of the doctor and his qualification in the field. All the applicants will be gauged so that final rating is done and selection of doctors. The committee shall release the results to various applicants notifying them whether they have been selected or not. The output information will be relayed back to the input to determine whether more applications will be needed incase no doctor is selected or a few qualify for the job.
During implementation, it will be prudent to have indicators in place to measure performance of the system together with determining the areas that require adjusting to suit the users. The resources required to implement the system have to be assembled together so that the right facilities are put in place for the proper functioning of the sub system.
Post system assessment
The management in their planning needs to design indicators that will show them whether the system is working or not. This may be through continuously reviewing the performance levels of the doctors in the field to ascertain whether they are working in line with the systems’ requirements. The treated climbers will be interviewed to give comments on the nature of the sub – system and what they think should be done to improve it. This evaluation will be necessary to continually improve the functioning of the doctors’ selection system and ensuring that the selected doctors provide services to injured climbers as they expect. This will be an indicator of the working of the system.
In my suggestion, the management can put in place an independent review team to monitor the working of the system and how the selection process is being carried on. The team will look at whether climbers are able to access the services of the doctors without much struggle. Moreover, the independent team can get direct feedback from the injured climbers as a process of evaluating and rating the performance of the doctors on the ground.
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