Describe TWO methods for documenting the sales system, and for each explain ONE advantage and ONE disadvantage of using this method.
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Get Help Now!16 Heraklion Co is a manufacturer of footballs and is a new audit client for your firm. You are an audit supervisor of
Spinalonga & Co and are currently preparing for the forthcoming interim and final audit for the year ending 31 October
20X6. You are required to document and assess the sales system, recommend control improvements to deal with a
specific fraud issue as well as undertake substantive testing of revenue.
Sales ordering, goods despatched and invoicing
Heraklion Co sells footballs to a range of large and small sports equipment retailers in several countries. Sales are
made through a network of sales staff employed by Heraklion Co, but new customer leads are generated through a
third party company. Sales staff are responsible for assessing new customers’ creditworthiness and proposing a credit
limit which is then authorised by the sales director. The sales staff have monthly sales targets and are able to use their
discretion in granting sales discounts up to a maximum of 10%. They then record any discount granted in the
customer master data file.
The sales staff visit customer sites personally and orders are completed using a two-part pre-printed order form. One
copy is left with the customer and the other copy is retained by the sales person. The sales order number is based on
the sales person’s own identification (ID) number.
The company markets itself on being able to despatch all orders within three working days. Once the order is taken,
the sales person emails the finance department and warehouse despatch team with the customer ID and the sales
order details and from this a pick list is generated. Sequentially numbered goods despatched notes are completed and
filed in the warehouse.
Sequentially numbered invoices are generated using the pick lists for quantities and the customer master data file for
prices. Standard credit terms for customers are 30 days and on a monthly basis sales invoices which are over
90 days outstanding are notified to the relevant sales person to chase payment directly with the customer.
Payroll fraud
The finance director, Montse Mirabelle, has informed you that a significant fraud took place during the year in the
payroll department. A number of fictitious employees were set up on the payroll and wages were paid into one bank
account. This bank account belonged to two supervisors, who were married, and were employed by Heraklion Co.
One had sole responsibility for setting up new joiners in the payroll system and the other processed and authorised
bank transfer requests for wages and supplier payments. These employees no longer work for the company and
Montse has asked the audit firm for recommendations on how to improve controls in this area to prevent this type of
fraud occurring again. Heraklion Co operates a Human Resources department.
Required:
(a) Describe TWO methods for documenting the sales system, and for each explain ONE advantage and ONE
disadvantage of using this method. (6 marks)
(b) Identify and explain SEVEN deficiencies in the sales system of Heraklion Co and provide a recommendation
to address each of these deficiencies.
Note: Prepare your answer using two columns headed Control deficiency and Control recommendation
respectively. (14 marks)
(c) In relation to the payroll fraud, identify and explain THREE controls Heraklion Co should implement to reduce
the risk of this type of fraud occurring again and, for each control, describe how it would mitigate the risk.
(6 marks)
(d) Describe substantive procedures the auditor should perform to obtain sufficient and appropriate audit
evidence in relation to Heraklion Co’s revenue.
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